Executive Assistant (Green-Tech, B2B-SaaS)

Location

Berlin; Augsburg

Employment Type

Full time

Location Type

On-site

Department

Other

As our Executive Assistant, you will be the strategic right hand, ensuring the leadership team can focus on the 10x moves that drive our mission forward. You are here to bring structure to ambition, and build the operational workflows that prevent organizational problems from recurring.

Please note that this is a full-time, on-site position based in Augsburg or Berlin.

What You’ll Do

• Structural Architect: You identify where the team is "winging it" and provide the necessary structure, templates, or processes to ensure we scale without breaking. You build the systems that help others stay focused.

• On-Site Office & Offsite Ownership: You are the on-site owner of our Berlin or Augsburg offices. You’ll manage all vendors (landlords, cleaning, internet) and organize team offsites end-to-end—from location scouting to the final agenda.

• Strategic Communication: You are a filter and translator. You’ll take internal messages and transform them into professional messages for external stakeholders.

• Financial Administration: Support the finance department with bookkeeping, invoicing, and "booking stuff" (travel, software, supplies) with absolute precision.

• Optional - AI-Augmented Workflows: Ideally, you’ll act as an internal consultant, auditing departmental tasks and building AI-driven workflows (using LLMs, Zapier, or Make) to eliminate manual "busy work."

• Optional - Trade-Show Excellence: You can be an important part of organizing and participating at trade shows all over Europe, representing Reonic and ensuring our presence is seamless and impactful.

What Makes You a Great Fit

• Startup & Consultancy DNA: You have proven experience supporting a CXO or senior leaders in a fast-moving startup, a high-touch service environment, or a top-tier consultancy. You thrive in ambiguity and know how to build lean, effective systems.

• Value Presence: You understand that high-quality support happens in person. You are ready to work on-site in Berlin or Augsburg daily to provide real-time context and support.

• The "Finisher" Mentality: You are obsessed with follow-through. You do not let tasks drop, and you prefer precision over speed. You don't just fix a problem; you create the SOP or workflow that prevents it from happening again.

• Communication Master: You write professionally in English and have functional German skills sufficient to independently manage local German partners and vendors.

• Optional - AI-Forward: You are comfortable using LLMs to automate tasks, but you apply your own judgment and edit AI outputs for voice, tone, and accuracy before sending.

• Tech-Fluent & Discreet: You are proficient with Google Workspace (Gmail, Calendar, Drive) and learn new tools instantly. You handle sensitive financial and strategic information with absolute confidentiality.

Why Join Us?

• Be part of one of the fastest growing VC-backed startup in Germany with 2000+ satisfied B2B customers.

• A vibrant, collaborative office culture where great ideas happen face-to-face — we're a full in-person team (5 days/week) in a beautiful Augsburg or Berlin office.

• Enjoy opportunities for personal and professional growth.

• Embrace the freedom to innovate and make quick changes in a dynamic team.

• Perks include gym membership, coffee, regular team events, MacBook and more.

• Receive competitive pay.

Even if you don’t meet every requirement, we encourage you to apply! Imposter syndrome shouldn't hold you back—we value talent and passion above all.

About Reonic

At Reonic, we’re on a mission to simplify renewable technology with our B2B SaaS solutions for solar, storage, and heat pumps. Backed by top-tier investors and trusted by 2000+ business customers, we’re growing fast—and we need YOU to help us accommodate our new and existing customers.